Category: GENERAL

  • Five Questions Every Church Must Answer

    Five Questions Every Church Must Answer

    The answer to these five questions will drive what you do as a local church. They will impact the activities and programs you host. Ultimately, they will determine your effectiveness in reaching both your community and your congregation for Jesus Christ. 

    1. How do we attract people to our church?

    Sadly, many church leaders fail to seriously address this question. They assume people will visit the church because they see the church building and a welcome sign on the front lawn or they assume regular attendees will regularly invite people to the Sunday Service. They scratch their heads and wonder what people’s problem is. One pastor once told me that first time guests were often heard making comments like, “Your church is the best kept secret in our town!”

    In Matthew 5:14-16, Jesus said, “You are the light of the world. A town built on a hill cannot be hidden. Neither do people light a lamp and put it under a bowl. Instead they put it on its stand, and it gives light to everyone in the house. In the same way, let your light shine before others, that they may see your good deeds and glorify your Father in heaven.”

    Your community doesn’t need to see your building, they need to see “the light of the world” in you and your congregation. They need to see that your church is a place where transformation takes place. Where lives are changed. Where people meet the True and Living God. You need to find ways to shout from the mountain that God actually shows up at your church each week. People need to get the feeling they are missing out on something important.

    What is your church’s strategy to attract people?

    2. How do we assimilate guests into our church?

    Of the five questions, this is what pastors ask me more than any other. It can be very frustrating to see 3-4 guests walk through the front doors every week and yet not experience growth as a church. Sometimes guests will even return for a second or third visit, but eventually they sort of just disappear and we never know what happened. What makes matters worse, they usually tell us they really enjoyed the service! We can’t help but secretly ask ourselves: Was it something I said? Did someone offend them? Are we weird and just don’t know it? Why won’t they come back?

    More often than not, the problem is that church leaders and longstanding members have blinders on. They are unable to properly see the church environment through the eyes of a guest or newcomer. This is fairly normal and to be expected, but that doesn’t mean it’s a good thing. Creating a ‘guest culture’ should be high on every church’s priority list and should include finding ways to ensure guests have a positive experience and are tactfully invited to come again.

    Another reason why this question is hard to answer is because we fail to properly define ‘assimilate’ when we ask it. Is it when they have visited 3 times or 6 or 8? Is it when they join a small group or get involved? Is it when they become a member? It may be different for every church, but at some point, newcomers need to feel like they are one of the ‘insiders’ at your church. We need to make that as easy as possible!

    In Acts 15, Paul said, “It is my judgement, therefore, that we should not make it difficult for Gentiles who are turning to God.” In other words, we need to pay special and close attention to our new attendees as they are “turning to God.” 

    What is your church’s strategy to assimilate people?

    3. How do we connect people with one another in our church?

    I often tell church leaders, “You can make a lot of mistakes as a church and people will keep coming if they are connected.” Certainly, the answer to this question is an important part of ‘how do we assimilate people.’ But it’s more than about just getting newcomers to stay. It’s about having a church where people truly care about one another, and show it in practical ways. A church that successfully accomplishes this doesn’t have to rely on the pastor(s) to do all the ministry in the church, because people organically minister to one another all the time. 

    In today’s culture, getting people to ‘connect’ with others in the church is a LOT easier said than done. But it is a necessity if we are to go beyond the ‘superficial’ in ministry to one another. And despite the indoctrination of social media in the world, nothing will ever truly beat face to face interactions. Getting people to actually do that is a challenge some pastors have literally given up addressing. No matter how discouraging or hard it may be, we should ‘not grow weary in doing good’ and continue forward until we have discovered ways to do it for our church community.

    The author of Hebrews so aptly reminds us, “And let us consider how we may spur one another on toward love and good deeds, not giving up meeting together, as some are in the habit of doing, but encouraging one another – and all the more as you see the Day approaching.” That passage isn’t just talking about the Sunday morning experience. It’s talking about small groups, medium groups, even 1 on 1 connections – all so we may “spur one another on toward love and good deeds.”

    What is your church’s strategy for connecting people?

    4. How do we disciple people in our church?

    Any church leader who doesn’t know what the “Great Commission” is has missed his calling. It’s Christ’s final mandate to His disciples, and to each one of us. Entire sermons, series, books and even volumes of books have been given to us to explore Jesus command to us to spread the Gospel around the globe, as well as in our own communities. It’s hard to miss the four primary commands found in this passage:

    “Therefore go and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, and teaching them to obey everything I have commanded you.” Matthew 28:19

    Go. Make Disciples. Baptize. Teach.

    From what I’ve seen, local churches can be all over the place on answering this question. Some of the reason may be differences in opinion or even theology. But I think the biggest difference is in intentionality. Are we doing church the way we’ve always done it, because that’s what church’s do? Or are we intentionally choosing to do {put program/activity/service here} because we really believe it will disciple people? Only you (and God) can answer that question!

    Either way, discipleship should be a critical part of your church’s service to the congregation. This is going to include helping people learn how to discover God for themselves through activities like Bible reading, prayer and missions trips; teaching them Godly principles regarding evangelism, parenting, relationships, stewardship, etc.; and equipping them to overcome the world, the flesh and the devil by living a victorious life.

    What is your church’s strategy for discipling people?

    5. How do we engage people in our church?

    An indicator of a healthy church is found in the level of involvement of the attendees in the ministries within your church and to your community. When the congregation relies almost entirely on the pastor, something is broken. The “body” has turned into a malformed entity that will never effectively serve it’s mission in the community. Last week I spoke at a small rural church that is run entirely by volunteers. It’s an active church with several great programs and activities for it’s attendees. But there is nobody on staff. They are hopeful to eventually hire a part time pastor, but in the meantime, they have discovered something powerful – when the body works together, ministry can and will happen.

    Getting people involved tends to be something many church leaders talk about a lot, but struggle actually doing. The barriers they face are often complicated to completely unravel. It often seems easier to just do things themselves and rely on a few key influencers in the church to handle the rest. But this cripples the body of Christ. Paul was quite clear in 1 Corinthians that we all make up different parts of the body of Christ:

    “But in fact God has arranged the parts in the body, every one of them, just as he wanted them to be. If they were all one part, where would the body be? As it is, there are many parts, but one body.” 1 Cor. 12:18-19

    Helping people find their place in the body is going to serve both the volunteer and the rest of the body. Even if people aren’t placed perfectly, the whole body will benefit and grow. That growth will bring change, which will force people to adjust what they are doing and where they serve. With good leadership and a lot of time, people will eventually drift towards their sweet spots of ministry. 

    What is your church’s strategy for engaging people?

  • 9 Reasons Why People Don’t Delegate

    9 Reasons Why People Don’t Delegate

    People chuckle when I say, “I like to delegate.” I guess it must be true. To me, delegation is part of the Ephesians 4 process of ‘preparing God’s people for works of service.’ When I can successfully release, equip & empower others to serve it seems as if I am propelling them towards their God-given purposes and calling. It helps that I can do more of what God’s called me to as well!

    But I also have a very personal understanding of why we tend to procrastinate when it comes to delegating tasks, projects and leadership to others. Here are 9 reasons I can think of why we don’t delegate.

    • Not Enough Time
      It’s ironic, but true. The very thing we don’t have time to do is what will eventually give us more time. Getting started is often the hardest part. When will we find the time to recruit, train & keep track of what others are doing? Honestly, I wonder if it’s not really that we don’t have the time. Perhaps it’s simply that we haven’t made delegation a priority? Just a thought.
    • Losing Control
      When we invest a lot of time, energy & passion into a project or ministry, it can simply be real hard to let it go. Delegation requires some calculated risk-taking. It means we won’t be holding the steering wheel anymore. Which also means we won’t be able to control how things are done. Of course, when we give into this fear, what we’re really saying is that nobody can do it better than us – which probably isn’t really true. Giving up control is a basic ingredient of leadership. If you can’t do it, you’re not leading.
    • Not Getting Credit
      I don’t know anyone who doesn’t enjoy some praise every once in a while. For some of us, this is more important than others. But ultimately, this motivation is simply self-centered. If I’m not releasing others to lead, manage or ‘do’ because I’m addicted to back patting, then what I’m really saying is that I’m more important than the potential team I have sitting around me. 
    • Losing Tasks You Love
      This is a more complicated excuse for not delegating. On the one hand, I could argue that it’s self-centered to keep the tasks we love for ourselves. However, it could be that the reason you love to do them is because it’s what God has for you. I know people who have intentionally refused promotions in the workplace simply because they don’t believe the next rung in the ladder is what God has called them to do. That said, when this is the challenge we face, I believe hitting the floor and submitting the issue to God is the best solution you can find.
    • You Can Do It Better
      At the beginning, this is almost always true. It’s also probably the number one reason why we don’t delegate. Years ago, a mentor told me this. If someone else can do it 80% as well as you, it’s probably worth releasing it to them. Here’s the key: as long as I’m committed to equipping and training them, this can work. Over the years I’ve watched a lot of great people rise far above their leaders. But they rarely began that way. It didn’t happen until those leaders took the risk and let them struggle and fail at times.
    • Delegated Out of a Job
      Every once in a while our reasons might be purely due to the worry that, if I give away my responsibilities, maybe I might find myself out of a job. I have two thoughts about this. First, maybe that’s true. If so, then I can only assume that it’s for the best. If others can do what you’re doing better, then it may be time to trust the Lord’s leading for both you and where you are working. This releases you to find the place where you can shine. Second, and this is more likely to be true, if you can successfully delegate leadership to others, you will very likely prove your value to your leaders. True leaders rarely get rid of others who know how to lead. 
    • You Don’t Trust Others
      It’s a fact of life. Other people are sometimes not trustworthy. It’s very important that, when we delegate, we do so to the RIGHT people. That said, often our mistrust of others can end up crippling our leadership. We can end up ‘throwing the baby out with the bathwater’ if we’re not careful. Leaders take calculated risks. So calculate and take some risks.
    • Saying ‘No’ For Them
      In my 20+ years of ministry I’ve heard more reasons why people CAN’T do things than I have ever heard why they can. What’s ironic is that it’s not the actual person who had those reasons. It was the leadership team that was considering calling and asking them to get involved! We sit around and tell ourselves, “They’re too busy.” or “They’ve been going through a hard time.” or “They are already involved somewhere else.” When we do that, we are stripping those people from the very opportunities they may unknowingly be waiting for. Don’t say no for others, let them do it instead, if they want to.
    • You Don’t Know How
      It’s hard to recruit and delegate others. In ministry, we tend to assume that if I’m the leader or director of the ministry then I should know how to recruit others to join the team. That’s presumptuous. Businesses spend millions of dollars every year training and paying for professional communicators to promote and recruit people to their causes. I recommend you stop assuming everyone knows how to recruit & delegate and begin getting books, articles and speakers in to train your team instead. A great little book you might consider starting with is Andy Stanley’s, “Making Vision Stick“.

    What other reasons can you think of why we don’t delegate?

    This article was originally published on this blog in December of 2013. photo credit: JD Hancock via photopin cc

  • Welcome to WAYNEHEDLUND.ORG!

    Welcome to WAYNEHEDLUND.ORG!

    In July of 2010 I took the leap and became a blogger. 
    My first post was entitled, “Lids, Levels & Leadership.” I didn’t know what I was doing and I didn’t know if my attempts at reaching out to the larger christian community would succeed. All I knew was that I had sensed the gentle nudging from the Holy Spirit to step out in faith and see what would happen. I heard that ‘still, small voice’ speak to me at a Leadership Conference and a mentor in my life confirmed it just a few weeks later. I started blogging the very next week.

    Little did I realize the ramifications of that one act of obedience.
    I had no clue that just 4 years later I would be spending the bulk of my time helping churches, organizations (including Elim Fellowship where I now work) and leaders through coaching & speaking. I would have never envisioned starting a small business dedicated to helping local churches & ministries launch new websites. Four years doesn’t seem all that long of a time, but it feels like 8 years have gone by since I began this journey.

    And it has been an awesome journey.
    That same year, Pastor Phil Taylor from Grace Fellowship Church was the very first person who asked me to coach him. I remember him saying to me, “Why don’t you practice your new coaching career on me?” Remarkably, he and I have maintained that coaching relationship from that time to this. We still meet, faithfully, each month to discuss leadership and church ministry. He and his family have become dear friends to my wife & I.

    In that short time I’ve also been privileged to work with some amazing christian leaders, like Pastors Bill King & Jonathan Evans, Pastors Tony Martorana & Bryan Kenville, Pastors Jim Crowley, Laurie Bolton & Don BuongiornePastors Randy & David Jackson, Pastors Ralph VanAuken & Mark DeCorey, Pastors Ron & Judy Burgio, Pastors Dan & Debbie Colton, Pastors Phil Underwood & Ryan Reese, Pastors Rick Rohlin & Tim Smart, Pastor Mike Wing, Chris Zeiglar & Jon Burgio and of course the leaders at both Elim Fellowship & Elim Bible Institute. It has been both amazing and an honor.

    Where do I go from here?
    I recently heard a similar God-sized whisper like the one from four years ago. I can only assume that it means God is continuing my journey in ways I can still not fully comprehend. Among other things, I believe God told me to relaunch my ministry with a new blog & website right here at www.waynehedlund.org. Other than that, all I know is that I’m to continue to do more of what I’ve done these past years. I hope I will do so with a greater anointing, inspiring excellence and increased expertise than I’ve done in the past. Of course, with God, anything is possible. We’ll see!

    Three ways you can partner with me today.
    I wonder if you might be willing to help me along on this ongoing journey today? You may do so in one of three ways (that I can think of, anyway).

    • Subscribe to my blog.
      It is one of the greatest joys in my life to be able to impart to others what I’m learning and have discovered about ministry & leadership. It would be an honor to be able to share these things with you too. Would you consider subscribing to my blog right now? It will only take about a minute.

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    • Tell someone else about this blog.
      One of the best ways you can partner with me is by getting the word out about my ministry and services. If you would be willing to let other ministry leaders know about waynehedlund.org I would be super-grateful. Alternatively, you are also welcome to simply give me a few contacts you think might be interested in me, and I’ll introduce myself to them. Simply shoot me an email with their names and contact information. Thanks!

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    • Make a donation.
      If you have the faith and the finances to invest in this ministry God has given me, I would be negligent to not give you the opportunity to do so. You are welcome to make a donation by personal check made out to ‘Wayne Hedlund’ and mailed to my work address at: Elim Fellowship; 1703 Dalton Rd; Lima, NY 14485. You may also make a donation via PayPal or credit/debit by visiting my Donations page right now.

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  • Knowledge Empowers Leaders To Make Wise Choices

    knowledge-empowers-leaders

    A wise man has great power, and a man of knowledge increases strength; for waging war you need guidance, and for victory many advisers. Proverbs 24:5-6

    There is very little that will frustrate a true leader more than lack of knowledge. Knowledge, when wielded by the right individual, is like a sharp sword that is capable of cutting through confusion to find truth and wisdom. Lack of knowledge leaves us whacking away at ghosts in the darkness, hoping we will stumble upon the right path. Empires have fallen because of lack of knowledge. Relationships have come to ruin. Bank accounts have run dry. Employment opportunities have passed people by. All because someone didn’t have the information needed to make a wise choice.

    The church world is not exempt from this truth. When leaders have access to the right information, it empowers them to make wise choices. Those wise choices ultimately lead to transformation in the lives of the broken and hurting people in that community.

    Proverbs 24 (quoted above), reminds us that leaders can have ‘great power’ and ‘increased strength’, which can lead to ‘guidance’ when facing battles. In other words, we have a greater chance of victory than we did without them (wisdom & knowledge); we are ’empowered.’

    If wisdom were a fire keeping us warm and giving us light, knowledge would be the wood and fuel feeding that fire. Of course, knowledge must be given to the right person, a wise person, in order for it to make a difference. Otherwise, it is simply wood sitting in a pile on the floor. 

    Charles Spurgeon said it this way: “Wisdom is the right use of knowledge. To know is not to be wise. Many men know a great deal, and are all the greater fools for it. There is no fool so great a fool as a knowing fool. But to know how to use knowledge is to have wisdom.”

    Knowledge is not our ONLY source of wisdom. There are other sources as well, the most important Source being God Himself, who promises to give wisdom to all who ask it (James 1:5.) But I suspect that knowledge is one of the primary tools God gives us to make wise choices.

    How does this apply to you today? What area of your life or ministry are you struggling with? What challenge are you facing that seems overwhelming and insurmountable? I recommend you start with prayer and then begin asking lots of questions. Go on a treasure hunt. Look for answers and don’t stop until you’ve found them. 

    Image from istockphoto.com.

  • Invite Your Guests To Come Back!

    guest-follow-up2

    I recently visited a church for the first time with my family. I had a great experience. We were welcomed at the door, handed materials at a Guest Services table and told what to expect and where to go. The people seemed friendly and interested in us, without being pushy or fake. The service was interesting and engaging. We were even ‘greeted’ after the service by a few random people as well as one of the pastoral staff. My wife and I left that afternoon encouraged and relaxed.

    We also proceeded to do what nearly all other guests do after their first visit to a local church. We went to work, shopped at the store, fixed dinner, put kids to bed, took the car to the shop, mowed the lawn, watched some tv, cleaned the house, went for a walk, bused our kids all over the place, worked on our budget, and a million other little things. In other words, we got back to our daily lives. Our church experience became a back-burner memory that we might drudge up again that next weekend, if we weren’t too busy with other things.

    Which is why we were so impressed when we received a personal letter from the pastor later that week. Not just a cookie-cutter letter with the same three paragraphs I’d expect to see on a thousand other church follow-up letters. No. A personal letter. It may have been typed up nice and neat on church letterhead, but we couldn’t miss the fact that the pastor mentioned my wife and I by name in the letter as well as all four of our kids, by name. He also made mention of a conversation we had together for our brief moment together that previous Sunday morning. It was personal and real.

    The letter was an invitation to join them again at church. It wasn’t pushy. It was just a simple note to let us know he’d love to have us come back to church. And he told us about a couple other things happening in upcoming weeks we might be interested in.

    Truth be told, we decided to make another visit to the church that very next week.

    Guest follow-up isn’t the answer to all your assimilation problems, but it is one proven strategy that will help you along the way. You might want to consider checking out my other posts about the Guest Friendly Church right here.

    Here are a few ideas to help you with your guest follow-up.

    • Treat your guests like VIP’s when they visit.
      It doesn’t matter what kind of follow-up you have, if your guests don’t feel noticed and valued, if they don’t have a positive experience at your church, then they’re not going to be interested in returning. Think of that restaurant you visited for the first time who gave you bad service. You never went back. Neither will they.
    • Give them something to take home.
      I’m not talking about your Sunday morning bulletin. Ideally, you’ll give them some sort of gift and a little information about the church. It’s icing on the cake if you also give them some information about an upcoming activity that might interest them. Make it look clean and nice and keep it simple. There’s always a chance your guest will pick that up off the kitchen counter during the week and look it over. It’s an indirect way to encourage your guests to think about you again that week, and come back.
    • Get contact information when people visit.
      It’s kind of hard to follow-up with your guests if you don’t know their names, email address and/or physical address. You need to strategize how you will collect their information when they visit. This can be a challenging task, but it is possible. Stay tuned for further posts recommending ideas on this topic.
    • Send a note.
      It can be an email, a letter in the mailbox, even a Facebook message, but find a way to send a note to your guests letting them know you’re thinking of them. 
    • Keep it simple.
      Don’t try to say everything in the note and don’t preach. Just acknowledge their presence that previous Sunday. Let them know you are glad they got to join you. Communicate that you are available if they have any questions about the church or their experience on Sunday. And invite them to come back again sometime. No pressure. Just an invitation.
    • Keep it real.
      The note needs to be personal. Not the whole thing, but at least the opening and closing couple of sentences. Your guests need to know you took time out of your day specifically for them. They need to feel special. Acknowledge them by name, not just in the ‘Dear’ line. If you can, mention their kids. Mention something about that past Sunday that either happened during the service or that you talked with them about personally. 
    • Send it from the preacher.
      Notice I didn’t say from the ‘Pastor’. I said from the preacher. That is, from whoever spoke that Sunday, unless it was a guest speaker. Your guests will connect best with the person they heard from in the pulpit. If it’s possible, let that person be the one to send the note. If not, then let it be from the Lead Pastor.
    • Send it soon.
      Statistics seem to indicate that the sooner first time guests receive a note from the church, the more likely it is that they will return. It is often recommended that the follow-up happen with 24 hours of the Sunday morning experience, or by Monday afternoon.

    What other ways can you invite your guests to come back?

    photo credit: tanakawho via photopin cc

  • Cared for, Called & Empowered to Serve

    fields-ripe2I was reading Matthew chapters 9-10 this week. I’d like to share 9:36-10:1 with you.

    When he {Jesus} saw the crowds he had compassion on them, because they were harassed and helpless, like sheep without a shepherd. Then he said to his disciples, ‘The harvest is plentiful but the workers are few. Ask the Lord of the harvest, therefore to send out workers into his harvest field.’ He called his twelve disciples to him and gave them authority to drive out evil spirits and to heal every disease and sickness.

    This passage is rich with encouragement and truth for us today. 

    • Jesus is a compassionate God.
      The word ‘compassionate’ can be defined as ‘feeling/showing sympathy & concern for others.’ Jesus is focused on you and I today, and is aware of our individual circumstances.
    • Without Him, we are harassed & helpless.
      Jesus is our Shepherd and can turn ‘harassed’ into ‘protected’ and ‘helpless’ into ‘empowered’ when we put our faith & trust in Him. Even as believers, we need to be reminded to turn to our Great Shepherd instead of continuing to try and do it all on our own.
    • It is the Lord who sends out workers.
      We do not have the authority to send out people to be His hands & feet. It is the Lord who ultimately calls us to serve in His name. The best we can do is to acknowledge His calling in the lives of others and help them succeed in that calling in whatever way we can.
    • We have the right & authority to ask for workers.
      Wow. This is so empowering for us. We may not be able to ‘send’, but we have the blessing of Jesus Christ to ask for laborers. Whether volunteers in our churches, new hires in our ministries, evangelists in our communities or missionaries in the world – there is an implied promise from God that, when we ask, He will send.
    • We are the answer to the question.
      It is interesting to me that the very next chapter and sentence starts with ‘He called.’ Since you and I are serving in leadership and ministry today, we must be the answer to someone’s request to ‘send out workers’. That means we get to serve as shepherd’s under the Great Shepherd, reaching a world that is ‘harassed & helpless.
    • We are empowered.
      Jesus is not one to send his workers out without the tools they need to succeed. He ‘gave them authority’ and he has ‘given us authority’ to minister to those He has ushered into our spheres of influence and responsibility. We can do it, because He has authorized us to!

    Be encouraged! You are cared for, called and empowered to fulfill His purposes today!

  • Don’t Hit ‘Send’ When It’s Personal

    dont-hit-send

    I made a leadership mistake last week. I sent an email prematurely. I actually remember pretty vividly having my finger over the ‘Send’ button on my Kindle. I paused a minute and the thought flitted through my mind, “Should I really send this email?”; then I pushed it aside and hit ‘Send’.

    It felt good too. I was able to communicate my frustration and disappointment about something someone did that I disagreed with. I set them straight. Told it like it was. That sort of thing. 

    It’s not that sending the email, in and of itself, was wrong – and being a writer, it’s not that it wasn’t written well. In fact, in other scenarios I could probably have written something very similar to what I wrote and it would have been totally appropriate. In this case, I messed up. Why?

    I shouldn’t have done it because it was personal.

    It’s Leadership 101, but it’s also easier said than done. When you’re reacting (via email) to something someone has done or said that is personal, don’t hit ‘Send’ on that email. At least, don’t hit it right away. In my case, I realized after the fact that I was rude and defensive. Ugh.

    I’ve often quoted Ambrose Bierce who once said, “Speak when you are angry and you will make the best speech you will ever regret.” This is even more true in emails. Once you hit ‘Send’ it’s gone for good and there’s no taking it back. The problem for many of us leaders is, we don’t always know when we’re angry. We confuse anger with our desire to ‘fix’ or ‘help’ others. That’s what I did.

    Here are a few pointers I was reminded of while backpedaling and revisiting this experience.

    When you should wait to hit ‘Send’.

    • If it hurts you.
      If it hurt you, in any way, you should wait. None of us are immune to pain, and none of us are at our best when dealing with pain. That means we’re probably not saying what we really should say, if we should say anything at all.
    • If you’re mad.
      Similarly, when you are in a state of anger, your brain is quite naturally on the defense. Whatever you communicate in your email (or verbally for that matter) will very likely be defensive. People, in general respond to defensive behavior from others by defending themselves. Now everybody has got their dukes up. Not helpful.
    • If it hurts them.
      It goes without saying that, as leaders and believers, we are above hurting others. It’s the antithesis of what it means to be a Christ-follower and following His great command to love others.
    • If you don’t know them.
      If you have never met, or spoken with, the other party, you need to pause when sending that email. As leaders, we have a certain degree of ‘permission’ to influence and correct those who have given us permission to do so. But if you’re trying to correct someone else on their words or behaviors, and they haven’t given you permission to do so, you’re very likely overstepping your bounds.
    • If it’s long.
      Some of us can be real wordy and get preachy in our emails. Uh, like me at times. If it’s a corrective email and it’s really long, forget it. Don’t hit send. Pick up the phone or schedule a meeting instead.
    • If it’s a big deal.
      If the content of the email is a big deal to someone – either you or them – you need to pause over the ‘Send’ button. The likelihood is real high that if what’s being discussed in the email has a personal bearing on either party or is potentially wrought with emotion, it shouldn’t be said over email.
    • If it’s complicated.
      By complicated, I’m not referring to the issue, I’m referring to the relationship. If the relationship has a history of confusion, misunderstandings, hurt feelings, etc. it’s not really good to do a lot of email communication – at least regarding personal issues.

    What to do while you wait.

    • Pray.
      There’s nothing better than asking the All-Knowing God for wisdom and discernment. It goes without saying that He can and likely will shed light on how you should respond and if you should send that email.
    • Get A Second Opinion.
      I’m not talking about counselling. I’m just talking about another opinion, preferably from someone you trust and shares the same values you do about loving others in leadership.
    • Wait.
      This seems redundant to say, but I’m going to say it anyway. Wait for a while. I’m not talking about waiting for an hour or a couple of hours. Usually, it’s good to wait 2 or 3 days minimum. Give yourself time to get some perspective and cool down, if necessary. I wouldn’t be surprised if 3/4 of those emails never get sent simply because you waited long enough to realize it’s not worth it.
    • Ask For Time & To Talk Live
      Sometimes it’s not appropriate to leave people hanging. So ask for permission to wait a while, and maybe meet to talk it out live. Keep it down to about 4 sentences that might sound something like this: “I’m going to need some time to think this through first and I’m wondering if email is, perhaps, not the best means of communication for us to use on this topic. Is it possible we could schedule a time to meet over coffee, on Skype or over the phone later this week?”
    • Send A Different Email
      Once you’ve exhausted the above ideas, you may discover that starting from scratch and sending another email will work just fine. Now that you’ve had time to clear your head, you can keep the communication simple and leave out the defensive tone that was in your first email.
    • Drop It
      Sometimes the right thing to do is to just drop it. There are many reasons why this may be the best solution. It could be that the issue is relatively small in the bigger picture and not worth making a big deal about. Often, we may realize that the person wasn’t trying to be mean or hurtful, and we can just let it go. Sometimes it’s plain that there are much bigger issues connected with the situation that should really be addressed before this issue can properly be dealt with. 

    What to do if you hit ‘Send’ prematurely.

    I think there’s really only one thing to do when you realize you’ve said things that were best left unsaid. Find a way to apologize and ask for forgiveness. This means you:

    • Humbly confess what you did.
      “I sent that email when I was still processing what was said, and I wasn’t really thinking straight.”
    • Acknowledge what you said that was inappropriate.
      “I said some things in that email that were inappropriate, defensive and disrespectful.” 
    • Sometimes you might even point out specific things said as well.
      “…like when I told you ‘That was stupid.’”
    • Ask for forgiveness.
      Would you be willing to forgive me for my hasty words and bad attitude?

    And of course, when you are asking forgiveness of the other party, it’s usually not wise to begin defending or explaining yourself – and certainly you shouldn’t start expounding on what the other person(s) did wrong. That should be left for another time.

    Check out my other posts regarding confrontation. I particularly recommend: “Four Steps in Healthy Confrontations

  • How to use Skype for Online Meetings

    Skype LogoSkype recently announced that we can now make group calls for free. This is a big deal to those of us who are Skype users – or perhaps Skype wannabe users. We can already do group video chats with Google+, but with Skype Group Calls, we now have a choice over which online meeting platform we want to use. Since I’m a regular Skype user, I thought I’d share a few steps you can take to setup Skype on your computer for the first time and use it for 1 on 1 or group calls.

    Simply follow through these steps, in order, and you should be all set! If you have problems, check out the help section on the Skype website. Note: I recommend you also check out my post entitled, ‘Skype Tips’ right here.

    1. Does your computer already have Skype installed?

    [su_tabs][su_tab title=”YES“]

    Go to the next step.[/su_tab] [su_tab title=”NO“]

    Follow these instructions:

    • Browse to the following website: www.skype.com.
    • Click ‘Get Skype’ or download Skype from the downloads page.
    • Install Skype by running the installation program from your computer – follow the prompts to install.
      • I don’t recommend you set Skype to run when windows starts.
      • I also don’t recommend you install ‘Skype Click to Call’ unless you know what that is and intend to use it.
      • Uncheck options to install other programs or change your defaults (like making Bing your search engine.)
    • Finish the Skype installation process.
    • Go to the next step.

    [/su_tab][/su_tabs]

    2. Open Skype.

    3. Do you already have a Skype account?

    [su_tabs][su_tab title=”YES“]

    Login to your Skype account and go to the next step. If you lost your login information, select the link ‘Can’t access your account?'[/su_tab] [su_tab title=”NO“]

    Follow these instructions:

    • Select the ‘Create an Account’ link/button on the Skype welcome screen. This will take you to the Skype website where you can create your account.
    • Follow the steps to create an account. If you already have a Google or Facebook account then you can quickly create an account by using your existing accounts with them.
    • Once your account is setup, login to your Skype account and go to the next step.

    [/su_tab][/su_tabs]

    4. Check for the latest version of Skype.

    It’s always best to run the latest version of Skype to ensure everyone has the best possible experience. To quickly check for the latest version, browse to ‘Help/Check for Updates’ from the Skype menu.

    5. Test audio & video settings.

    • Browse to Tools/Options in your Skype menu.
    • Select Audio settings.
    • Ensure your preferred microphone is selected in the Microphone option near the top of the screen. 
      (Note: I recommend you purchase a standalone webcam rather than use a built-in webcam that comes with your laptop. The quality and user experience for others will almost always be better.)
    • Test the audio by speaking out loud and observing the volume bar just below the microphone setting. You should see green bars moving up and down while you speak. This indicates your microphone is picking up your voice.
    • If you do not see a green bar, your microphone is not functioning and nobody will be able to hear you. Ensure the microphone is hooked up properly. Visit the Skype support page to diagnose and fix your problem.
    • Select Video settings.
    • Ensure your preferred webcam is selected in the Webcam options.
    • Test your video settings. You should see yourself in the video preview window. If you don’t see yourself, visit the Skype support page to diagnose and fix your problem.

    6. Get connected with your friends & colleagues.

    You can’t make a call to people until you’ve added them into your Skype contacts and they’ve done the same for you. This isn’t hard to do, but a necessary step before you make your first call. Follow these steps to add contacts to your Skype account:

    • First, you’ll want to find the button on your Skype application that’s labelled ‘Add Contact’ or simply browse to Contacts/Add Contact in your Skype menu.
    • Next, you will need to find the person(s) you want in your contacts. The simplest way to add people into your contact list is to ask them what their Skype username is beforehand and search specifically for that username. You can also search by name or email.
    • Once you’ve identified the correct person(s), select their name from the list and then press the ‘Add to Contacts’ button. This will send that person a request to allow you to add them into your list.
    • You can also make your call right from the search listing without adding them into your Contact list, assuming they are online.

    7. Are you calling an Individual or a Group?

    [su_tabs][su_tab title=”I’m Calling a Group“]

    Go to the next step.[/su_tab] [su_tab title=”I’m Calling an Individual“]

    Follow these instructions:

    • Find the individual by either searching for them using Step 6 above or selecting them from your contact list. 
    • Check to ensure the individual is logged into Skype and available. You can tell by looking for a small check mark next to their name in the list.
    • After you select them, you’ll be given the option to either ‘Call’ or ‘Video Call’. If the ‘Video Call’ is not enabled they may not be online or have video call capabilities. Press ‘Video Call’ or ‘Call’ and wait for them to answer.

    [/su_tab][/su_tabs]

    7. Are you making the Group Call?

    [su_tabs][su_tab title=”YES“]

    Check out this youtube clip.

    [youtube http://youtu.be/I4C1DGzHiis][/su_tab] [su_tab title=”NO“]

    If you are not making the group call, then you won’t be able to join the group call until you’ve been added to the group.

    You’ll know you’ve been added when you receive an invitation. At the beginning of the group meeting, the Group Call organizer will call the group and your Skype app will ring, notifying you that the call is being placed. All you have to do is answer with Video.

    If you’re running late or miss the initial call, you can still join the Group Call by simply clicking the ‘Join Call’ button on your Skype display.

    [/su_tab][/su_tabs]

    I hope you found this short tutorial helpful. Happy Skyping!

  • Get Things Done With A Responsibility Summary

    get-things-done-spinning-plates
    Erich Brenn “Plate Spinning” on The Ed Sullivan Show

    If you’ve never seen the 1969 Ed Sullivan episode of Erich Brenn doing his plate spinning act, today’s your lucky day. Click the image above and enjoy!

    Plate spinning is great for a comedy act. It’s not so great in the office. Unfortunately, for many of us, we feel like we have too many plates and we can’t seem to get them moving or, worse yet, we have them spinning and they are all crashing to the ground while we try to keep others going. It doesn’t seem to matter what we do, we can’t keep up!

    I’d like to propose a strategy that can help you succeed in managing your projects and time. It’s not a magic button, but I believe that it can be a huge help to you. I’ve talked about The Responsibility Summary before in a previous post as well. Enjoy.

    [su_vimeo url=”https://vimeo.com/100054018″][vimeo 42830604][/su_vimeo]
  • Four Steps in Healthy Confrontations

    healthy-confrontationsI’m not afraid of most confrontations. That doesn’t mean I like them. I don’t. They are draining and full of both negative and positive potential. Unlike the rest of our daily communication with our friends, coworkers and loved ones, confrontation has the most likely chance to end with hurt feelings and greater misunderstanding. So, I said I’m not afraid of the confrontation, and most of the time I’m not. What I do fear, though, is the results.

    Like you, I’ve experienced my share of confrontations that didn’t go well. But I’ve also experienced some awesome confrontations that increased awareness and empowered both parties to grow together and get the things done they were called to do. Over the years I’ve discovered some steps we should take when it’s time to confront others. I’d like to share them in this post.

    Please note: you’ll get a lot more out of this post if you also check out ‘Three Keys to Effective Confrontation‘ & ‘Confrontation 101: Maintain Safety At All Times‘.

    The Four Steps to Healthy Confrontations

    Step 1: ESTABLISH SAFETY.
    When somebody does or says something threatening or unexpected, our natural urge is to fight or flee. Scared people don’t always think clearly. Their judgement is limited. So it’s super important that both parties aren’t scared or feel threatened. Instead, they should know that you respect them and care about what’s important to them in the scenario. I talk a lot more about this in the aforementioned article: ‘Confrontation 101: Maintain Safety At All Times‘. I suggest you give it a gander.

    Step 2: DESCRIBE THE GAP.
    The ‘Gap’ is the difference between your expectations and what actually happened. When a coworker is consistently late to a meeting, the gap includes those minutes between when you expected him to be there and when he showed up. When someone leaves the room dirty after their event, the gap includes the condition of the room as you expected to find it and how you actually found it. 

    The ‘Gap’ can be very difficult to describe; especially when it’s about behaviors. There is always room for error and misunderstanding. And usually confrontations include heightened sensitivities and emotions. That’s why I’ve broken down the process of ‘Describing the Gap’ into five parts:

    1. What.
      First, describe ‘what’ happened. Focus on the facts as you understand them and stay away from feelings or interpretations. You should stay away from labeling statements like, “You were being a jerk.” For example, “Two weeks ago at church I asked if you could return the books I lent you. Last Friday I also mentioned it again and you said you’d get them to me right away.”

       

    2. How.
      Next, describe ‘how’ it makes you feel. Focus on your personal concerns and feelings regarding the situation. Keep away from statements like, “You made me feel stupid.” Instead, just describe how you felt. For example, “I know this sounds crazy, but I’m beginning to feel like you are not returning the books because you are angry with me about something. I’m also afraid that perhaps something has happened to them and you can’t find them.”

       

    3. Why.
      Explain why this is important to both you and the other party. This helps bring context to the situation, and will hopefully clarify why the gap is bigger than perhaps the other party realizes. For example, “This is really important to me. I don’t want us to have anything hidden in our friendship, and I believe you don’t either. Plus, I promised my boss I’d let him borrow one of those books and I haven’t been able to get it to him.”

       

    4. Admit.
      This is important. After you’ve outlined ‘What’, ‘How’ & ‘Why’, you should express your desire to understand the truth of the situation and ‘admit’ that you may be wrong in your understanding or impression of the situation. For example, “I suspect there might be something happening here that I’m not aware of. I know it’s possible you already returned them and I didn’t know.”

       

    5. Ask.
      Finally, you should always finish describing the gap with a question. This lets the other party know that you genuinely want input & feedback and opens the door for the third step in the process. For example, “Can you help me understand?” or “What happened?” or “Am I misunderstanding something?”

    Step 3: DIG FOR THE TRUTH
    Up until now, all you’ve done is talk and share your perspective. Now is the time to mine for the truth of the situation. This is the place where the other party works towards getting understanding of your perspective and you do likewise with theirs. Here are a few pointers when digging for the truth:

    • Ask God to give you both discernment.
    • Listen closely to the other party and work hard at understanding.
    • Ask clarifying questions.
    • Repeat back what they’ve said in your own words (and encourage them to do the same with your words).
    • Tackle the problem as a team rather than as opponents.
    • Stop to establish safety whenever necessary.

    At the end of this stage of the confrontation you should be able to summarize the problem as being the result of one or more of the following causes:

    • Confusion.
      One or both parties were confused about expectations.
    • Motivation.
      One of us isn’t or wasn’t motivated to do or behave a certain way.
    • Ability.
      One of us doesn’t have the tools or experience to do or behave as expected.

    Step 4: MOVE TO ACTION
    Finally, it’s time to end our conversation with a ‘next step.’ This ensures it won’t happen again and all parties have learned from the situation. Everyone involved should agree together on what should happen next or in similar scenarios in the future. Sometimes, you may have to agree to disagree and come up with your strategies keeping mutual disagreements in mind. 

    Of course, what happens next will be greatly determined on if the problem lies in ‘Confusion’, ‘Motivation’, or ‘Ability’. Let’s look at each:

    • Confusion
      If someone doesn’t understand expectations, then your next action will likely focus on clearing up confusion. Confusion may include behaviors as well. For example, let’s say someone told me to ‘go take a hike’ and raised their voice while they did so. If we have determined that that person was confused and didn’t realize their behavior was offensive, my ‘next step’ may sound something like this, “Rather than saying, ‘Take a hike’ would you be willing to say, ‘I don’t like that idea very much?’” 
    • Motivation
      If the problem lies with motivation, then we have to tackle the source of ‘why’ the person is demotivated. Is it because they feel like it’s a waste of time? Does it seem demeaning to them? Is it possible they don’t understand the importance of the activity? Or is it because of something personal? Whatever the situation, it needs defined and a plan of action put in place. For example, let’s say someone is showing up late to a meeting because they feel like the first 10 minutes are a waste of time. The action steps might be changing what happens in the first 10 minutes, asking that person to lead the first 10 minutes, or explaining why the first 10 minutes aren’t action oriented.
    • Ability
      If the problem lies with an ability problem, then we need to address the problem by changing circumstances so they are within the realm of ‘possible’ for the other party. Perhaps someone is late because they can’t catch a ride until later in the morning. So you might move the meeting up a 1/2 hour or offer to give them a ride to work that morning. Maybe some training needs to happen to increase skill sets. There may even be ‘ability’ challenges in regards to how people respond in certain scenarios. For example, highly analytical people tend to have a very difficult time sitting through strategic ‘big picture’ conversations. It’s not a motivation problem for them, it’s an ability problem. They aren’t wired that way and trying to wire them for that isn’t worth the effort. The solution might be as simple as excusing them from the meeting and giving them a summary of what’s relevant to them afterwards.

    Don’t forget to check out this article, which talks about preparing YOURSELF for the confrontation before it ever happens.

    photo credit: bobsfever via photopin cc